Time management Tips for Students and Employees

In Student life time management is so important because we have to do lot of things like study, extra curricular activities, games, etc. So for this there are some following time management tips which can be helpful for you.

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Time Management Tips for Students

Have you read Stephen Covey’s book “7 Habits of Highly Successful People”? The figure below is Covey’s now quite famous “time management matrix” from this book. If you have read the book, it will be familiar to you.

His focus on the time-management matrix is part of Habit #3 – Put first things first. Here he argues that we need to spend our time and effort with the type of tasks listed in the second quadrant (Important and Not Urgent), as these are truly important to us and are not done, ineffectively, at the last minute.

Most importantly, this habit, as with many “step-like” programs, will only be successful if you first achieve the earlier habits. In this case, both Habit #1 – Be Proactive, and Habit #2 – Begin with the end in mind, must be established.

A few other tips to better use of your time.

Make a plan

Especially if you plan to study a lot of material, it is very important that you plan out what you are going to study. Make a list what you need to know for the specific exam and structure your studies accordingly. Do not let either take over unconsciously and instead plan it out. You should know how much time exactly you are studying, going out, partying and investing in yourself. Only then will you be able to adjust!

Test Yourself

Instead, test yourself on the material you want to memorize. Do that by just flipping the page or covering it up and then asking yourself “What did I just read? What is the information I’m trying to retain?

 What is the ONE THING I am committed to finishing in my studies today?

  • Why this this question is important: it encourages you to think strategically about your day, it keeps you focused on your studying goal, it forces you to prioritize what’s the most important to finish, and it serves as a personal promise to yourself.
  • How you can incorporate it into your day: put it in writing. Write it in big bold letters on a sheet of paper and hang it on your bedroom or bathroom wall. Read it out loud as you start your day, and come up with an answer on the spot. Then, as you go through the day, make sure you’re working on completing what you’ve identified as your one thing.

Organize the night before

In order to have your priorities lined up for each workday, make a list of things that you have to do the night before and evaluate the importance of those projects. By committing your priorities to paper, you psychologically enter into a contract with yourself because it creates a greater responsibility in your mind to get these things done.

Start the day early

Coming up short on time toward the end of the day? Go into the office 30 minutes early. It will give you some breathing room with the day and start the day with important alone time. There’s nothing better than starting the day fully organized and ready to go. It could also give you some time to catch up on early morning e-mails and re-think about today’s priorities.

Prioritize

Do you prioritize your tasks before getting on with them? It’s important to list the tasks you have and to sort these in order of priority, and then to devote most time to the most important tasks. Differentiate also between urgent and important tasks: an urgent task may not necessarily be important. Know the difference between ‘Important’ and ‘Urgent’. For instance, sending a quick reply to your boss may be ‘urgent’ but choosing the right career path is ‘important.’ If you train your eyes on the important and the urgent, you will be able to tackle most of your problems on time.

Avoid Procrastination and Distraction

This one is hard because most people are guilty of either procrastination or distraction. Distractions are everywhere. Whether it’s Facebook, gaming, or chatting with friends, we have enough bad habits that take away the precious little time. The only way to break a habit of procrastination is to consistently act in other ways – so stop putting things off and just do it.

Above time management tips will help you to score good and be professional.

Time Management Tips for Employees and Entrepreneur

  1. Make a task list for next day, one for work, one for personal life, make it at end of work day, and evening for personal one.

2. Make short and long term goals and work towards them.

3. Make a plan for your goals.

4. Visualize yourself making the goal, feel how it feels having reached it.

5. Tell people about your goals, telling someone and saying it out loud makes it more real.

6. Start NOW! Just the smallest thing, it is a start and it is much easier to continue than something you will start next week.

7. Only work on important tasks, look at the Eisenhower principle, work on important urgent tasks, then important non-urgent tasks, avoid urgent non-important tasks, same with non-important, non-urgent tasks.

8. Learn to say no, and it is ok to stop working on a goal if it has changed.

9. Find your peak hours, for most it is in the morning, put your most important work in those hours.

10. Focus on 1 task at a time, multitasking is bad for productivity, unless you just want to look busy and not get much done.

11. Good enough, do what you are tasked with but don’t try to go the extra mile, you are most likely wasting your time, if your boss wanted you to do it, they would have asked.

12. Celebrate milestones and achievements.

13. Telecommute if you can, surveys show 20-75% productivity increase when people telecommute, on top of that employee attrition is way up, it is a win/win situation.

14. 80/20 rule, find the areas where 20% of your effort produce 80% of your results and focus your energy there, it is often even more 90/10 or 95/5.

15. Stop checking social media/text messages/forums all the time (this is non-important and non-urgent).

16. Bulk tasks as much as you can, same as email and phone calls, do it with whatever else makes sense in your life.

17. Question your routines, they may be there for a good reason, but they may also not.

18. Take time-outs, go somewhere pretty, ocean/park or whatever you have and breathe deeply, relax, and revitalize.

19. Ask for help, learn to delegate, are you the best person for it, can someone else do it good enough?

20. Prepare for meetings send agendas out at least 24h prior to the meeting, learn to say no to meetings without agendas.

21. Learn to make decisions faster, once you have done the research, set a timer – 60 seconds and make a decision, act on it right away.

22. Organize your personal space (work and home), clutter is a productivity killer

23. Exercise, you will have more energy, more mental clarity and be sick less often.

24. Build new better habits, set 1 month goals, forever never works but 1 month seems attainable.

25. Get enough sleep, without enough sleep you will be mentally and physical drained, remember less, learn less, be more sick and have a lower reaction time.

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